General Contractor Accounting Software

One Set of Numbers You Can Actually Trust

Generic accounting software gives you different answers depending on which report you run. Project management budgets drift from the books because labor burden never makes it across. CrewCost was built so there’s only one answer.

Job costing is a true subledger of the general ledger — a cost can’t hit a job without hitting the books, so they tie out by design, not by reconciliation
Actual labor with real burden posts to jobs — no inflated weighted rates to approximate it
Reports that agree with each other because they come from one place
If you run Procore, a native two-way sync keeps jobs, budgets, contracts, commitments, invoices, costs, and payments aligned

Budgets, WIP, and Forecasts From the Same Ledger

You can’t forecast a job from numbers you don’t believe. When costs, commitments, and billings live in one system, the budget is current every day and the WIP schedule builds itself.

Estimate vs. actual vs. committed by cost code, in real time
Cost to complete and estimated cost at completion on every budget line — including upstream and downstream change orders — so you see gain or fade before it’s history
Over/under billing by job every month, with estimated cost at completion driving projected profit — the WIP your bonding agent and bank ask for, ready when they ask
Retainage receivable and payable tracked on the balance sheet, with no workarounds

Run Your Subs Without Running Out of Time

Most of a GC’s cost is subcontracts, and most of a GC’s back-office time goes to managing them. CrewCost handles the paper so your team handles the jobs.

Subcontracts and POs as committed costs against the budget from day one
AI-powered AP captures sub pay apps and supplier bills from your inbox and matches them to commitments and cost codes
Lien waivers attached to the bill they cover and tracked per sub and per job
PMs approve what they own from the field — without access to the books

CrewCost connects accounting with job costing and time tracking in one cloud-based application that gives you complete visibility into the health of your business, plus the data you need to proactively adjust bids and improve margins.

Job Costing

Get real-time visibility into the profitability of each job.

See Job Costing in CrewCost

Time Tracking

Track your labor costs using our best-in-class mobile app.

See Time Tracking in CrewCost

Finally, an Option Between QuickBooks and a Legacy ERP

You’ve outgrown QuickBooks. That doesn’t mean you need Sage 300, Viewpoint, or Foundation — or the six-month implementation and the consultant that come with them.

Built for Construction

Job costing, commitments, retainage, progress billing, and WIP work out of the box. No modules to bolt on.

Priced for Growing GCs

Implementation included, no setup fees, live in days. A fraction of the cost of a construction ERP.

Cloud-Based and Procore-Native

Access from anywhere with no VPN. Procore stays your project management system; CrewCost becomes the accounting system it always needed.

Why don’t my QuickBooks reports match my project management budget?

Because they’re two systems with two sets of rules. QuickBooks reports can show different totals depending on the report path, and a project management budget only sees what an integration sends — usually without labor burden, so teams load inflated rates to approximate it. In CrewCost, job costing is a subledger of the general ledger: every cost that hits a job is a GL transaction, so the budget and the books are the same numbers.

How does CrewCost integrate with Procore?

Natively. CrewCost syncs jobs, budgets, prime contracts, commitments, subcontractor invoices, and direct costs with Procore, and keeps vendors and customers in sync. Payments flow both ways, which most integrations don’t support, and receipts attached to expenses in CrewCost are attached to the matching direct costs in Procore.

What is WIP reporting and do I need it?

A work-in-progress schedule compares what you’ve billed on each job to what you’ve earned based on cost to date, showing over- and under-billings. Your bonding agent, your bank, and your CPA all want it, and QuickBooks doesn’t produce it. CrewCost generates it automatically, with estimated cost at completion from the job budget driving projected profit as the job evolves.

How does CrewCost forecast a job?

Every budget line carries cost to complete and estimated cost at completion, calculated from actual costs, committed costs, non-committed costs, and upstream and downstream change orders. You see whether a line is going to gain or fade while the job is still running, and that estimate flows straight into the WIP report.

How does CrewCost handle subcontracts and retainage?

Subcontracts and POs post as committed costs against the job budget the day they’re issued. Sub pay applications come in through AI-powered AP, match to the commitment, and route for PM approval. Retainage you withhold from subs is tracked as retainage payable, and retainage withheld from you by owners as retainage receivable — both on the balance sheet, no side spreadsheets.

Can CrewCost track lien waivers and insurance certificates?

Yes. Lien waivers attach to the subcontract bill or expense they cover and are tracked per sub and per job, and insurance certificates are tracked by vendor, so your team can see what’s on file before paying.

Do we need Procore to use CrewCost?

No. CrewCost is a complete construction accounting system on its own, and many GCs use it as their only system. If you run Procore, the native integration means your project team keeps working in Procore and your accounting team works in CrewCost with no double entry.

How hard is it to switch from QuickBooks?

Implementation is included and most GCs are live in days, not months. The cleanest switch is at the start of a year, and CrewCost supports mid-year migrations as well.

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